Digital Platform for Funding and Research Calls (ANCD)

webee agency
Services
Website Development Services
CMS
Drupal
Project description

Client: National Agency for Research and Development (ANCD)
Duration: March – April 2018
Website: https://ancd.gov.md/

Overview

We developed a centralized digital platform that fully automates the lifecycle of research funding calls — from publication and submission to evaluation, contracting, and reporting.

The solution replaces manual and paper-based processes with a transparent, efficient, and traceable digital workflow, significantly improving operational performance and decision-making.

Key Features

Call Management

  • Structured publication of funding calls
  • Detailed information: eligibility, criteria, timelines, documentation
  • Advanced filtering and classification by scientific fields

Proposal Submission

  • Dynamic application forms with validation
  • Draft saving and resume functionality
  • Secure document uploads
  • Automatic submission confirmations

Evaluation Workflow

  • Multi-stage evaluation (administrative, scientific, financial)
  • Evaluator assignment and scoring system
  • Transparent decision-making process
  • Full audit trail

Contracting & Reporting

  • Automatic generation of PDF contracts
  • Digital contract lifecycle management
  • Beneficiary reporting with structured templates
  • Evaluator validation interface

Notifications & Transparency

  • Automated notifications at each stage
  • Real-time status tracking for applicants
  • Complete activity log for compliance

Real-Time Monitoring

  • Live dashboards for:
    • Active calls
    • Submission progress
    • Evaluation status
  • Identification of delays and bottlenecks
  • Compliance tracking (missing documents, deadlines)

Analytics & Insights

  • Submission and participation trends
  • Evaluation performance metrics
  • Funding distribution by domain and beneficiary type
  • KPI tracking:
    • Approval rates
    • Time-to-decision
    • Evaluator workload

Data-Driven Decision Support

  • Exportable reports (Excel, PDF)
  • Insights for policy-making and future funding strategies
  • Increased transparency and accountability
 

Results

  • Over 2,500 proposals managed in a single call cycle
  • 40% reduction in processing time
  • Fully digital, paperless workflow
  • Improved transparency and stakeholder trust
  • Better visibility through monitoring and analytics

Technology Stack

  • Drupal 7
  • Entity API, Views, Rules
  • Webform
  • Role-Based Access Control
  • PDF Generator
  • Email Notification System

Impact

This platform significantly modernized the way research funding is managed, enabling the agency to operate more efficiently while ensuring fairness, traceability, and data-driven governance.